The Function of General Services and Estate Division

The role and functions of the General Services and Estate division are to provide general services to the UGC. There are fivesections under this Division. The activities and functions of these sections are outlined below.

1. Transport Section

The key responsibilities of Transport Section are to:

• Discharge duties with respect to transportation and route management of the employees of the Commission;
• Discharge duties in respect of maintenance of log books, tax-token, fitness and insurance papers of the vehicles owned by the UGC;
• Discharge duties with respect to repair and maintenance of the vehicles;
• Maintain vehicle tracking management system;
• Allocation/distribution of vehicles on the basis of requisition/requirement in accordance with the approved policy;
• Perform any other duty assigned by the authority.

2. Support Services Section

The key responsibilities of Support Services Section are to:

• Allocation of PABX, Telephone and Intercom;
• Solve the PABX, Telephone and Intercom related problems;
• Arrange the payment of the telephone and mobile bill;
• Repair and maintenance of all kind of office furniture and fixture of the Commission;
• Make RFID card, name plate, seal, Government achievements regarding billboard and other emergency activities;
• Perform any other duty assigned by the authority.

3. Procurement Section

The key responsibilities of Procurement Sectionare to:

• Purchase and procurement of office equipment, machineries, vehicles, furniture and fixture;
• Make annual procurement plan of the Commission;
• Establish and address training needs, utilizing  national/sector specific training opportunities or contracts where appropriate;
• Develop, promoteandimplement appropriateprocurementstrategiesandprocedures;
• Provideprofessional,qualifiedprocurement expertise,adviceandservices;
• Providestrategicprocurement advice;
• Co-ordinatetrainingdevelopmentandregistering ofprocurement officersacrossthe organization;
• Advise,guideandsupport thedevelopment ofandadherencetoprocurement policy, bestpracticeandlaw;
• Promoteandengageincollaborationandinformationsharingwithall Universities;
• Supportsustainablepolicies throughprocurementprocesses;
• Promoteandengageintheimplementationofrelevanttechnologysolutions,including e-procurement, tominimizepurchasetopaycosts;
• Arrange the TOC and TEC meeting;
• Perform any other duty assigned by the authority.

4. Central Store Section

  The key responsibilities of Central Store Section are to:

• Distribute the stationery items among the officers as per demand;
• Provide/Stock entry of all office equipments, machineries and furniture’s;
• Issuepurchase requisitions to procurement section as and when necessity for materials in stores arises.
• Receive purchased goods from the procurement section and to confirm their quality and quantity with the purchase order.
• Issue goods to various departments against material requisition slips duly authorized by the respective departmental head.
• Ascertain the annual demand of stationary and other goods and to check all stationary goods in store precisely;
• Prepare annual procurement plan and purchase/procure goods accordingly;
• Protect materials from pilferage, theft and fire;
• Dispose undesirable goods;
• Auction of the unused goods and
• Perform any other duty assigned by the authority.

5. Estate Section

The key responsibilities of Estate Section are to:

• Repairing, renovation and maintenance of all buildings and installations of the UGC, UGC Residential area and Chairman’s office cum residence;
• Maintenance of electricity, water and gas lines of UGC office building, UGC residential area, residence of Chairman and Members;
• Maintain records of all assets and properties;
• Collection and payment of municipal tax and other bills;
• Allocation of quarters to the staff and officers of the UGC;
• Entertain complaints with regard to supply of water, electricity, gas and telecommunication services and take measures to bring them to order;
• Arrange payments of bills of utility services like electricity, water and gas of the Commission;
• Discharge duties pertaining to the matter of municipality taxes i.e. land and buildings of the Commission;
• Maintenance of generator and power station of office building
• Prepare room planning and accordingly,  allocate office room to the officers and staff of the Commission;
• Perform any other duty assigned by the authority.